Job Opportunity: Outreach/Development Coordinator – Blue Hill Heritage Trust

Blue Hill Heritage Trust LogoJob Title: Outreach/Development Coordinator
Company: Blue Hill Heritage Trust
Location: Blue Hill, ME
Job Type: Paid Job

Outreach/Development Coordinator

Start Date: as soon as possible

Job Summary: The Outreach and Development Coordinator has responsibility for sustaining and expanding our organization’s connections with the people and communities that we serve. Primary tasks include communicating with existing and potential donors and volunteers, sharing information with the public and the media, coordinating events, and overseeing the management of the membership database. This position works closely with the Executive Director and the Development Committee on donor relations and other development activities, with the Outreach Committee on outreach events, and with the Administrative Assistant on donor recordkeeping and communications. This is a full-time, year-round salaried position supervised by the Executive Director.

Applicant Qualifications:
1. Initiative, flexibility, ability to work with people from diverse backgrounds, a positive attitude, and a sense of humor.
2. A belief in the value of land conservation.
3. Strong written and oral communication skills.
4. Strong computer skills, including experience with Microsoft Office (including Word, Excel, and PowerPoint programs) and data base programs (experience with membership software is preferred), and an ability to quickly learn and maximize the utility of new software programs.
5. A well-organized work style coupled with an ability to manage multiple on-going projects.
6. Rigorous standards of discretion and confidentiality.
7. A willingness to “pitch in” when and where needed as part of a small staff team.
8. A minimum of a Bachelor’s Degree or experience commensurate with the needs of the position.
9. Development related experience: desirable but not essential.

Job Duties: This position’s duties include, but are not necessarily limited to, the following (priorities may shift during the course of the year, as determined and communicated by the Executive Director, according to seasonal influences on various aspects of our work and the strategic needs of the organization):

1. Donor/member relations and new donor/member recruitment. Coordinates communications and meetings with existing and potential donors. Drafts solicitation and acknowledgement letters and emails. Coordinates donor events. Works closely with Development Committee and Executive Director to develop and maintain relationships with major donors.

2. Outreach Events. Coordinates BHHT’s annual “Walks and Talks” series of outdoor educational programs, including working with BHHTs Outreach committee to develop program ideas, identify program leaders and arrange publicity. Responsible for Walk & Talk program follow-up communications with participants as well as program evaluation. Develops other outreach events and activities that reach various sectors of the year-round and seasonal population.

3. Volunteer recruitment and coordination. Manages BHHT’s volunteer program (which is based on the principle that volunteer opportunities are a development tool that builds long-term commitment to the organization), including identifying and publicizing BHHT’s volunteer opportunities, recruiting volunteers, coordinating the work of volunteers, and organizing volunteer recognition events or activities.

4. Communications/Public Relations. Manages website content and social media sites. Establishes and maintain working relationships with media contacts and prepares press releases. Prepares regular e-newsletters. Coordinates the preparation of printed newsletters and other publications. Represents BHHT at community events.

5. Grant-writing. Identifies grant opportunities and works with other staff to prepare grant applications and reports.

6. Database management. Ensures that records of all gifts, grants and communications with donors are accurately and appropriately entered in BHHT’s membership database and that electronic back-ups of the database are completed as scheduled. Prepares end of the month reports on donations for BHHT’s bookkeeper. Prepares other donor related reports as needed.

7. Other: (a) Assists with various other aspects of the Trust’s work as directed by the Executive Director; (b) Represents the Trust in a positive light in all encounters with the public.

Compensation: Competitive salary. Various employee benefits, including paid vacation, paid holidays, paid medical leave, medical insurance cost assistance and SEP-IRA retirement program. Training opportunities. Satisfaction of contributing daily to the long term well-being of the Blue Hill Peninsula community as part of a successful, respected community organization.

To apply: Send a one page cover letter that succinctly describes why you are the right person for this job along with your resume to We will continue to accept applications until the position is filled.

The Blue Hill Heritage Trust (BHHT) is a community-based, non-profit, conservation organization dedicated to conserving the special land and water resources on the Blue Hill peninsula. It was founded in 1985 by local residents and today has approximately 600 members whose annual financial contributions support its work. BHHT has protected over 7000 acres of diverse conservation land, including land that it owns and privately owned land on which it holds conservation easements, and has developed and maintains over 25 miles of walking trails throughout the Blue Hill Peninsula for public use. The organization is governed by a volunteer Board of Directors and is managed by a full-time Executive Director. The staff includes three full-time positions and one part-time position.


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